Virtual planning meeting, June 24, 2019 12pm central (#3062319) · Issues · project / midcamp

Virtual planning meeting, June 24, 2019 12pm central

>>> [!note] Migrated issue   Reported by: [kthull](https://www.drupal.org/user/425798) >>> This is our kickoff planning meeting for 2020 camp, affectionately known as O'MidCamp. Here is the meetup link: <a href="https://www.meetup.com/drupalchicago/events/262392272">https://www.meetup.com/drupalchicago/events/262392272</a> Here is the agenda: <a href="https://docs.google.com/document/d/1OQlMqbQwuZUzIu26zBOnG1Jwe6RqGMeZcXeg1td1MqY">https://docs.google.com/document/d/1OQlMqbQwuZUzIu26zBOnG1Jwe6RqGMeZcXeg1td1MqY</a> Comment below on what you've done for MidCamp for this meeting for community credit. Below is a copy/paste of the agenda and notes (it ain't pretty): June 24: O'MidCamp 2020 Kickoff Meeting Attendees Give yourself credit for today’s meeting by commenting on the issue queue here, stating what you’re working on for O’MidCamp for this meeting Kevin Chris Weber Avi Qymana Botts Lauren Michael Hess Brian C Aaron AmyJune Brianperry Bob Snodgrass Andrea Stuff and Things We need to swap to the MOSA zoom link for next meeting MOSA (Andrea / Kevin) Opening PR to add link to IRS on the site - Avi Need to file state sales tax exemption paperwork Website (Brian C / ???) Haven’t worked much on the site beyond security updates Current to-do’s: O'MidCamp Theme 400x400 default og image new favicon POC for theme-switching based on routes Multi-year sponsor support needs to be done Eventbrite fixes/enhancements Let users opt out of displaying on site Misc. improvements Topic / Summit / Training content type audit Topic was initially built to serve all three needs There was a specific reason for creating Summit and Training but I don’t remember what it was Need to evaluate if this is currently working for us or if it could be better / consolidated / left alone Fix social sharing image CI/Automated testing Current needs/questions: Will we have a new theme this year? Do we have any other needs/wants? Theme/UX (Brian P / Ashley) Brian P wants to make the past years static Site Content (Avi-[initially] / ???) We have a need for someone to own the site content vs our current method of people doing it on the fly based on whether it touches their domain. Lauren will create a content calendar Avi will lead for now Marketing (Lauren / Alex) Avi did the Mailchimp audit to fix our capacity issues OnePage Integration with MailChimp - see sponsor stuff (Avi/Bob) Merged all Audiences, created Tags for each of the prior Audiences Need an overall calendar @Kevin todo Kevin has been creating a list of groups to market to (for both attendees and DDI) Another slack to get into: <a href="https://midwestdevchat.com/">https://midwestdevchat.com/</a> <a href="http://www.chicagotechslack.com/">http://www.chicagotechslack.com/</a> Bootcamp attendees List of bootcamps in the Chicago area was suggested Summits (Kevin / ???) Sponsor round table: JAM follow-up for sponsor round-table/add-on Gatsby / decoupled / API summit Site-owner / manager sponsor summit Training (David / ???) No update Sessions (Andrea / Brian P) List of topic ideas important and relevant to the event as it is now New developer Business user Front-end developer Marketers etc. Crowdsourcing...what type of sessions do you want to see? Should we create personas and/or what about Sam? <a href="https://twitter.com/rachel_norfolk/status/1142016874202509312">https://twitter.com/rachel_norfolk/status/1142016874202509312</a> Finance (Eric / Andrea / Joseph) We have money We still need to figure out ticket pricing: incentivize early ticket sales $50 early bird $100 regular Scholarships available Donation-based merch again 3d printed gold O’Midcamp coins in a pot at the end of the rainbow Fun (Avi / Doug) At the parties, it would be good to have nice mocktails (not just Shirley Temple, Roy Rogers, etc.). Doug seems to recall that this was done at one of the early camps by Pantheon when they sponsored a party. If the venue can’t, see if we can make and bring in? Reorganizing evening events: Bar party (possibly sponsored by New Belgium) Game Night (as usual) Other activity Not alcohol-centric Handicapped accessible Under-21 accessible Quieter/allows more opportunities for casual conversation Centered around a theme or group activity (either conference-focussed like trivia or lightning talks or Drupaldy OR just “let’s bowl”) Contribution (AmyJune / Matt / core mentors) Leverage MidCamp as last contrib opportunity before DrupalCon Sponsor package - some money to contrib tools (Bob, added this note to our Sponsor Promotions Ideas doc) New Developers Non Developers GitLab process - introduce that into FTC workshop Test and manicure DDEV quicksprint package Venue (??? / Kevin) Seeking new maintainer Still need to sign the contract Kids (??? / ???) This has come up plenty in the past...who will champion it and what will it cost Catering (??? / Kevin) Seeking new maintainer Print (Kevin / ???) No update AV (Kevin / Chris) Chris volunteered to be my second on this Sponsors (Avi / Bob) Avi has been on vacation status, so no meetings since May 24 Early bird emails out and results, Yay Avi CRM? - gettings our lists together Avi applied for non-profit license for <a href="https://www.onepagecrm.com/">https://www.onepagecrm.com/</a>. We tested and this seems pretty great Mailchimp Integration Prospectus draft New focus on Community (Site Owners/Managers) Sponsors, prospectus draft - Summit Community Open Leads Mars Ashish - AdWeb Solution Closed Leads Palantir (Core early bird, Party naming, paid) Elevated Third (Core, delayed payment until Jan, paying full amount) Pantheon (Core early-bird. Waiting for decision on naming) Setup a seperate sponsor purchase page like GovCon? DDI (Qymana / Matthew) Kevin has been slowly compiling a list of orgs we can reach out to Scholarships? Sponsor someone else’s ticket? <a href="https://tek.phparch.com/diversity/">https://tek.phparch.com/diversity/</a> ? There’s also <a href="https://diversitytickets.org/en">https://diversitytickets.org/en</a> Accessibility (Qymana / Andy) Need to ping Andy for status on the live captioning and see about budgeting in people and equipment Volunteers (JD / Qymana) Words Merch! Great idea from last year Water Bottles Hats Gold coins + pot of gold Other cheap things that can be logo-fied?

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