Mentor Meeting 8 June 2022
>>> [!note] Migrated issue
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Reported by: [chrisdarke](https://www.drupal.org/user/725016)
>>>
<p>Mentor Meeting 8 June 2022</p>
<p>This meeting is on 8 June 2022 in the #mentoring channel on Drupal Slack at 2000 UTC. This meeting is text-only, no audio or video, and is asynchronous so everyone can join in as they're available for about 24 hours. After that’ll we'll capture notes from the threads.</p>
<p>Please add agenda items by editing this issue summary or commenting below.</p>
<p>Draft Agenda</p>
<p>:drupal-mentoring: :drupal-mentoring: :drupal-mentoring:<br>
Hello everyone. Welcome to the Drupal Core Mentoring Meta Meeting! :calendar: This meeting:<br>
➤ Usually happens on the second Wednesday of the month, or as needed for events.<br>
➤ is text only!<br>
➤ happens in threads, which you can follow to be notified of new replies even if you don’t comment in the thread. You may also join the meeting later and participate asynchronously.<br>
➤ refers to various issues and plans tracking in the mentoring project on d.o: <a href="https://www.drupal.org/project/issues/mentoring">https://www.drupal.org/project/issues/mentoring</a><br>
➤ :star: Please comment on the meeting agenda <a href="https://www.drupal.org/project/mentoring/issues/3284686">https://www.drupal.org/project/mentoring/issues/3284686</a> so we can grant you credit for attending/contributing!</p>
<p>:zero: Roll Call! Who’s here today? Comment in a thread here to introduce yourself and something that interested you recently.</p>
<p>:one: DrupalCon Prague 2022 planning: <a href="https://events.drupal.org/prague2022">https://events.drupal.org/prague2022</a> (issue tag: Prague2022)</p>
<p>:one: :one: Are you planning to attend? Join the group: <a href="https://drupalcontributions.opensocial.site/group/contribution-mentors-drupalcon-prague-2022/about">https://drupalcontributions.opensocial.site/group/contribution-mentors-drupalcon-prague-2022/about</a></p>
<p>:one: :two: Tasks that need to be done before the event:</p>
<p>:two: Renaming Mentoring channel</p>
<p>:three: Open floor/other topics</p>
<p>:three: :one: Should we ask for topics at the start of the meeting rather than try to build an agenda beforehand?</p>
<p>:three: :two: Update documentation for working with merge requests/patches for multiple versions. @xjm added her process in #bugsmash: <a href="https://drupal.slack.com/archives/C014QES6HSQ/p1652270887280319?thread_ts=1652228617.150679&cid=C014QES6HSQ">https://drupal.slack.com/archives/C014QES6HSQ/p1652270887280319?thread_ts=1652228617.150679&cid=C014QES6HSQ</a></p>
<p>:four: That's it for now! Continue the conversation in the threads above and in issues. Remember to post in the meeting issue or in the roll call thread! And volunteer!!!!</p>
<p>Link to slack: <a href="https://drupal.slack.com/archives/C4K9UPX9P/p1654718452335589">https://drupal.slack.com/archives/C4K9UPX9P/p1654718452335589</a><br>
Adding transcript:</p>
<h2>0️⃣ Roll Call! Who’s here today? Comment in a thread here to introduce yourself and something that interested you recently.</h2>
<table>
<tr>
<td>mradcliffe</td>
<td>Hi, Matt here. I'm in a bit of a fog at the moment.</td>
</tr>
<tr>
<td>Tim Lehnen</td>
<td>Tim from the DA, just lurking :slightly_smiling_face::thinking_face: Something interesting... saw a video about Jupiter's aurora's recently - space is interesting right? :joy:</td>
</tr>
<tr>
<td>Chris Darke</td>
<td>Chris here in London.. restoring some older bikes and having to also be interested in dishwashers since ours is dying…</td>
</tr>
<tr>
<td>Gregg Marshall</td>
<td>Gregg from Aurora</td>
</tr>
<tr>
<td>Amanda Marshall</td>
<td>Amanda from Colorado</td>
</tr>
<tr>
<td>Rachel Lawson</td>
<td>Rachel calling in from Norfolk</td>
</tr>
<tr>
<td>Cindy Williams</td>
<td>Cindy from Nashville</td>
</tr>
<tr>
<td>AmyJune Hineline (volkswagenchick)</td>
<td>AmyJune in Northern Ca, ohlone landI have been very interested in milkweed and its importance for the butterfly migration here on the Pacific coast</td>
</tr>
<tr>
<td>Kristen Pol</td>
<td>Kristen, CaliforniaI've been writing a post about open source/data used for tackling pollution and found some interesting things people are doing around the world... should be posted in a few days :wink: One thing is a crowdsourcing method of having people around the world review open data (imagery) to try to identify oil spills in the Niger Delta... amazing what people are doing :heart_eyes:</td>
</tr>
<tr>
<td>Brian Gilbert</td>
<td>Brian from Australia, have still been working on my Raspberry Pi music device, it's a bit more fully formed now</td>
</tr>
<tr>
<td>xjm</td>
<td>:wave: Hi, xjm. A think that interested me recently is this very excellent Finnish metal band for kids where the musicians dress up as dinosaurs. <a href="https://www.youtube.com/watch?v=vXhhlYdySqQ">https://www.youtube.com/watch?v=vXhhlYdySqQ</a></td>
</tr>
<tr>
<td>Alison</td>
<td>Hi! Alison here. Yesterday I learned about webcomic name / "oh no", so, pretty wonderful day for me.</td>
</tr>
</table>
<h2>1️⃣ DrupalCon Prague 2022 planning: <a href="https://events.drupal.org/prague2022">https://events.drupal.org/prague2022</a> (issue tag: Prague2022)</h2>
<table>
<tr>
<td>Kristen Pol</td>
<td>In my heart of hearts, I so want to go to this. But, alas, I have no idea when I will be attending in-person events. :smiling_face_with_tear:</td>
</tr>
</table>
<h2>1️⃣ 1️⃣ Are you planning to attend? Join the group: <a href="https://drupalcontributions.opensocial.site/group/contribution-mentors-drupalcon-prague-2022/about">https://drupalcontributions.opensocial.site/group/contribution-mentors-drupalcon-prague-2022/about</a></h2>
<table>
<tr>
<td>mradcliffe</td>
<td>If I don't get anything finalized in the next 2 weeks, then no.</td>
</tr>
<tr>
<td>Chris Darke</td>
<td>Need a hand with something?</td>
</tr>
<tr>
<td>mradcliffe</td>
<td>If I don't get my personal travel plans finalized.</td>
</tr>
<tr>
<td>Rachel Lawson</td>
<td>Will be there</td>
</tr>
<tr>
<td>AmyJune Hineline (volkswagenchick)</td>
<td>I’ll be there</td>
</tr>
<tr>
<td>Kristen Pol</td>
<td><a href="https://drupal.slack.com/archives/C4K9UPX9P/p1654720273747799?thread_ts=1654718518.101579&cid=C4K9UPX9P">https://drupal.slack.com/archives/C4K9UPX9P/p1654720273747799?thread_ts=1654718518.101579&cid=C4K9UPX9P</a></td>
</tr>
<tr>
<td>Kristen Pol</td>
<td>Unrelated, shouldn't these have "dots" inbetween the numbers? e.g. 1 . 1?</td>
</tr>
<tr>
<td>mradcliffe</td>
<td>I think we've only used spaces between the emojis in these meetings.</td>
</tr>
<tr>
<td>Kristen Pol</td>
<td>Okay, the d10readiness (I think) uses dots for sub sections... or maybe bugsmash... or both :joy:</td>
</tr>
<tr>
<td>Kristen Pol</td>
<td>Because if you get up past 10 then things are going be a bit confusing, maybe</td>
</tr>
<tr>
<td>Chris Darke</td>
<td>Maybe good to standardise..</td>
</tr>
<tr>
<td>mradcliffe</td>
<td>I think we got to 10 once a few years ago. :slightly_smiling_face:</td>
</tr>
<tr>
<td>mradcliffe</td>
<td>we (drupal community) need to add the "Organize an online meeting" task to the contributor guide.</td>
</tr>
<tr>
<td>Brian Gilbert</td>
<td>still unknown if I'll be able to make it, but I have submitted paperwork to renew my passport at least.</td>
</tr>
<tr>
<td>xjm</td>
<td>I put in a travel request, but was told it was probably going to be denied which made my jaw drop. I have never missed a DrupalCon and I didn’t even go to Portland. We’ll see…</td>
</tr>
</table>
<h2>1️⃣ 2️⃣ Tasks that need to be done before the event:</h2>
<table>
<tr>
<td>mradcliffe</td>
<td>:checkbox: Added the contribution events to <a href="https://drupalcontributions.opensocial.site/group/contribution-mentors-drupalcon-prague-2022">https://drupalcontributions.opensocial.site/group/contribution-mentors-drupalcon-prague-2022</a></td>
</tr>
<tr>
<td>mradcliffe</td>
<td>TODO: Schedule Mentor Orientation and Novice Issue Triage BoFs</td>
</tr>
<tr>
<td>mradcliffe</td>
<td>TODO: Confirm mentor contribution leads</td>
</tr>
<tr>
<td>mradcliffe</td>
<td>TODO: Draft and send a call-to-action email to mentors about Prague.</td>
</tr>
<tr>
<td>Cecilia Levy</td>
<td>Do I understand that you are planning to have the OpenSocial platform open while the even is running on-site as well? Do you need anything done from our/my side for that?</td>
</tr>
<tr>
<td>mradcliffe</td>
<td>We use the OpenSocial platform as a way for mentors to organize events/triage issues, but not necessarily as the contribution platform for an in-person event.</td>
</tr>
<tr>
<td>mradcliffe</td>
<td>If you have a link to sign-up to be a mentor and it is okay to cross-link, then you can add the link to the page above where it is relevant @Cecilia Levy.</td>
</tr>
<tr>
<td>mradcliffe</td>
<td>Do you have any upcoming deadlines that we need to do / get information to you (mentoring leads?), @Cecilia Levy?</td>
</tr>
<tr>
<td>Cecilia Levy</td>
<td>Hum ok, I know we have a volunteer form but we didn't necessarily did a mentor one. I'll have a look at what's the easiest and will let you know. I'm a tiny bit late for the deadlines cause I'm running another event this week but once this is over I'll get back to you so we can organize everything together :star-struck:thanks a lot!</td>
</tr>
</table>
<h2>2️⃣ Renaming Mentoring channel</h2>
<table>
<tr>
<td>Chris Darke</td>
<td>This is related to a previous thread where some discussion was brought up regarding renaming the Mentoring channel to something else to avoid some confusion for contributors looking for mentoring.</td>
</tr>
<tr>
<td>Chris Darke</td>
<td><a href="https://drupal.slack.com/archives/C4K9UPX9P/p1653507082230919">https://drupal.slack.com/archives/C4K9UPX9P/p1653507082230919</a></td>
</tr>
<tr>
<td>Rachel Lawson</td>
<td>I'm thinking that slack does a redirect for renamed channels. How could we test this?</td>
</tr>
<tr>
<td>Chris Darke</td>
<td>Oh it does?? Let me take a look.. in any case any feelings on the suggested names?</td>
</tr>
<tr>
<td>Chris Darke</td>
<td>“Mentors” being the strongest supported suggestion..</td>
</tr>
<tr>
<td>AmyJune Hineline (volkswagenchick)</td>
<td>Is this a big issue? Seems like only a few people stumble in once in awhile and we direct them somewhere else, but we could use it as a welcoming committee opportunity</td>
</tr>
<tr>
<td>mradcliffe</td>
<td>Slack emoji poll? (not in this thread) could be something like this if we narrow:large_red_square: = #mentoring-team :black_square: = #mentoring-planning :large_purple_square: = #mentor-planning :large_blue_square: = #mentoring-group :black_square_button: = #mentors</td>
</tr>
<tr>
<td>mradcliffe</td>
<td>and one for no-change</td>
</tr>
<tr>
<td>mradcliffe</td>
<td>#mentoring-SOMETHING fits a current pattern of other channels.</td>
</tr>
<tr>
<td>Chris Darke</td>
<td>Well it's an issue enough that some people brought it up and I don't think it's a huge deal to change it.. “mentoring-team” was the other idea… there was some pushback that some mentors or potential mentors might be intimidated by that.. ?</td>
</tr>
<tr>
<td>Chris Darke</td>
<td>Sure we could do a poll..</td>
</tr>
<tr>
<td>Kristen Pol</td>
<td>As this has come up several times over the past year+, we should at least put it to rest by either changing the name or definitively deciding we are not changing the name :slightly_smiling_face:</td>
</tr>
<tr>
<td>Rachel Lawson</td>
<td>Mentoring-coordination</td>
</tr>
<tr>
<td>Alison</td>
<td>Can we keep it open for a few days? -- sorry if I missed this part of the discussion/plan.</td>
</tr>
<tr>
<td>Alison</td>
<td>“mentoring-team” was the other idea… there was some pushback that some mentors or potential mentors might be intimidated by that.. ?Ya I'm one of those! :grin:</td>
</tr>
</table>
<h2>3️⃣ Open floor/other topics - Any suggestions for extra topics? We can expand on them if posted here.</h2>
<table>
<tr>
<td>Chris Darke</td>
<td>I should have possibly put that up as the first topic, as discussed in previous meetings.</td>
</tr>
<tr>
<td>AmyJune Hineline (volkswagenchick)</td>
<td>Yes , that would have worked</td>
</tr>
<tr>
<td>Chris Darke</td>
<td>Ok i can wait to post #4.. since currently if we are waiting for suggestions it might take up to 24 hours</td>
</tr>
<tr>
<td>mradcliffe</td>
<td>Potential question / task, should we create another schedule doodle (?) to check the day of week and time of day for the meeting. and perhaps consider always having it twice a month?</td>
</tr>
<tr>
<td>AmyJune Hineline (volkswagenchick)</td>
<td><a href="https://opensource.com/article/22/4/open-source-alternatives-doodle-polls">https://opensource.com/article/22/4/open-source-alternatives-doodle-polls</a></td>
</tr>
<tr>
<td>Rachel Lawson</td>
<td>Not really a question but wanted to make a shoutout for all the contribution event work @Kristen Pol (she/her) has been doing. Thank you!!!</td>
</tr>
<tr>
<td>Rachel Lawson</td>
<td>(And others, of course!!)</td>
</tr>
<tr>
<td>Kristen Pol</td>
<td>What contribution events related documentation would the mentoring group most like to see created? Where would you currently point contribution event organizers who are looking to start?</td>
</tr>
<tr>
<td>Chris Darke</td>
<td>I think the mechanics of the mentoring event could do with fleshing out..</td>
</tr>
<tr>
<td>mradcliffe</td>
<td>This is still a todo - <span class="drupalorg-gitlab-issue-link project-issue-status-info project-issue-status-8"><a href="https://www.drupal.org/project/mentoring/issues/3218714" title="Status: Needs review">#3218714: Document the open social BBB stuff</a></span></td>
</tr>
<tr>
<td>Chris Darke</td>
<td>If that has been done the awesome, almost need to have a chart of all the bits that have been done or started or totally missing, as often is with documentation it's very hard to keep track of coverage</td>
</tr>
<tr>
<td>mradcliffe</td>
<td>Not sure if this is cross-linked / needs to be re-organized / etc with what the new initiative you started, @Kristen Pol (she/her), but <a href="https://www.drupal.org/community/contributor-guide/reference-information/event-plan/contribution">https://www.drupal.org/community/contributor-guide/reference-information/event-plan/contribution</a></td>
</tr>
<tr>
<td>mradcliffe</td>
<td>There's also some stray knowledge in the issue queue, in our brains, etc... about creating Spreadsheet of Awesomeness -> Contribution Site Group of Awesomeness.</td>
</tr>
<tr>
<td>Chris Darke</td>
<td>Yeah.. anyone know of a tool where you can throw up topics and have them marked red/green/yellow and displayed in a grid, just to track the state of completion of something without ingesting it into Jira or similar? Maybe I should build something if it doesn't exist..</td>
</tr>
<tr>
<td>mradcliffe</td>
<td>GitLab issues? :smile:</td>
</tr>
<tr>
<td>mradcliffe</td>
<td>Hmmm, I wonder what's going to happen when the mentoring project, created before community projects existed on d.o., gets converted to GitLab issues?</td>
</tr>
<tr>
<td>Chris Darke</td>
<td>Yeah I just wanted something simplistic.. sometimes with some of these tasks like even writing up the documentation pages you want to track the state in a way you can just screenshot and see how much is red vs green without spending time updating issues per se.. becomes too much of a hassle.. more like a todo list..</td>
</tr>
<tr>
<td>Kristen Pol</td>
<td>Ah... I keep forgetting these topics are not put into their own threads in this meeting... :slightly_smiling_face: I'm used to that for other meetings... something to consider going forward</td>
</tr>
<tr>
<td>Kristen Pol</td>
<td><a href="https://drupal.slack.com/archives/C4K9UPX9P/p1654720835845899?thread_ts=1654719006.900149&cid=C4K9UPX9P">https://drupal.slack.com/archives/C4K9UPX9P/p1654720835845899?thread_ts=1654719006.900149&cid=C4K9UPX9P</a></td>
</tr>
<tr>
<td>Chris Darke</td>
<td>I mean I can add them as topics.. just need to have them suggested as topics to then break them out</td>
</tr>
<tr>
<td>Kristen Pol</td>
<td>Personally I much prefer that so each topic can have its own discussion without things getting crosstalk</td>
</tr>
<tr>
<td>Kristen Pol</td>
<td>@Chris Darke What do you mean by the "mechanics of the mentoring event"? Which event specifically?</td>
</tr>
<tr>
<td>Kristen Pol</td>
<td>Wow! I didn't even know this existed! Thanks @mradcliffe <a href="https://www.drupal.org/community/contributor-guide/reference-information/event-plan/contribution">https://www.drupal.org/community/contributor-guide/reference-information/event-plan/contribution</a></td>
</tr>
<tr>
<td>Kristen Pol</td>
<td>@AmyJune (volkswagenchick) Could I be added as a guide maintainer on that ^ ... not that I necessarily will do anything there :)</td>
</tr>
<tr>
<td>Kristen Pol</td>
<td><span class="drupalorg-gitlab-issue-link project-issue-status-info project-issue-status-1"><a href="https://www.drupal.org/project/contribution_events/issues/3284749" title="Status: Active">#3284749: Review existing "Organizing contribution events" documentation guide</a></span></td>
</tr>
<tr>
<td>Kristen Pol</td>
<td><span class="drupalorg-gitlab-issue-link project-issue-status-info project-issue-status-1"><a href="https://www.drupal.org/project/contribution_events/issues/3284742" title="Status: Active">#3284742: META: Create list of contribution event related info that could be documented</a></span></td>
</tr>
</table>
<h2>3️⃣ 1️⃣ Should we ask for topics at the start of the meeting rather than try to build an agenda beforehand? (see above)</h2>
<table>
<tr>
<td>mradcliffe</td>
<td>I'm +1 to this to make it easier to remember new topics as 1️⃣. But also have the next big contribution event as a 2️⃣ .</td>
</tr>
<tr>
<td>mradcliffe</td>
<td>Having ad-hoc topics might make it easier to run the meta more than once a month.</td>
</tr>
<tr>
<td>Chris Darke</td>
<td>Ok noted..</td>
</tr>
<tr>
<td>Kristen Pol</td>
<td>Yes please</td>
</tr>
<tr>
<td>Kristen Pol</td>
<td>You can use this as a guide if it's helpful: <a href="https://www.drupal.org/community-initiatives/contribution-events-initiative/contribution-events-initiative-meeting-process">https://www.drupal.org/community-initiatives/contribution-events-initiative/contribution-events-initiative-meeting-process</a></td>
</tr>
<tr>
<td>xjm</td>
<td>In committer Slack we do both</td>
</tr>
<tr>
<td>xjm</td>
<td>That way if we remember out of band, we can put it on the agenda for the next meeting, but timely things at the start of the meeting get added too</td>
</tr>
<tr>
<td>xjm</td>
<td>And then it's up to whoever runs the meeting to integrate them</td>
</tr>
</table>
<h2>3️⃣ 2️⃣ Update documentation for working with merge requests/patches for multiple versions. @xjm added her process in #bugsmash: <a href="https://drupal.slack.com/archives/C014QES6HSQ/p1652270887280319?thread_ts=1652228617.150679&cid=C014QES6HSQ">https://drupal.slack.com/archives/C014QES6HSQ/p1652270887280319?thread_ts=1652228617.150679&cid=C014QES6HSQ</a> - Any updates?</h2>
<table>
<tr>
<td>Kristen Pol</td>
<td>This has been a bit confusing tbh... I recently did test a bug with 9.4, 9.5, and 10 using 2 different MRs. While I could figure it out, I certainly wouldn't expect newer contributors to know how to deal with this</td>
</tr>
<tr>
<td>xjm</td>
<td>We could maybe write out specific, step-by-step git instructions on how to check it locally (e.g. does it apply to the other branch, how to squash the diff, how to push and name the branches if you use two MRs, or how to post the patches otherwise).</td>
</tr>
</table>
<h2>4️⃣ That’s it for now! Continue the conversation in the threads above and in issues. Remember to post in the meeting issue or in the roll call thread! And volunteer!!!!</h2>
<table>
</table>
<h2>5️⃣ Upcoming events</h2>
<table>
<tr>
<td>Kristen Pol</td>
<td>Some other events:<a href="https://twitter.com/kristen_pol/status/1534247475870982144?s=20&t=0w9uRVtE9mX-S-s7uWLjjQ">https://twitter.com/kristen_pol/status/1534247475870982144?s=20&t=0w9uRVtE9mX-S-s7uWLjjQ</a></td>
</tr>
</table>
<h2>5️⃣ 1️⃣ DrupalCamp Colorado will have a contrib day on August 7 in person</h2>
<table>
<tr>
<td>AmyJune Hineline (volkswagenchick)</td>
<td>I’ll be there. I can mentor depending on need.</td>
</tr>
<tr>
<td>Chris Darke</td>
<td>Oh awesome.. is there a plan to do a 1TW?</td>
</tr>
<tr>
<td>AmyJune Hineline (volkswagenchick)</td>
<td>not sure.. I’ll check with @Gurwinder - I think they are usually helping.Years past we just had a few folks gather at a table to learn processes</td>
</tr>
<tr>
<td>Kristen Pol</td>
<td>1TW?</td>
</tr>
<tr>
<td>AmyJune Hineline (volkswagenchick)</td>
<td>first time workshop</td>
</tr>
<tr>
<td>Matthew Ramir</td>
<td>I'll be there!</td>
</tr>
</table>
<h2>6️⃣ As referenced in 2️⃣ - vote for channel name:large_red_square: = #mentoring-team :black_square: = #mentoring-planning :large_purple_square: = #mentor-planning :large_blue_square: = #mentoring-group :large_green_square: = #mentoring-coordination :black_square_button: = #mentors :x: = no change (edited) </h2>
<table>
<tr>
<td>Kristen Pol</td>
<td>@here Please vote if you care about the name of this channel :slightly_smiling_face:</td>
</tr>
<tr>
<td>Kristen Pol</td>
<td>Hmm... not sure "@here" worked</td>
</tr>
<tr>
<td>xjm</td>
<td>Yah you can only @here or @channel as an admin in Drupal Slack</td>
</tr>
</table>
<p>Participants:</p>
<p>mradcliffe, Tim Lehnen, Chris Darke, Gregg Marshall, Amanda Marshall, Rachel Lawson, Cindy Williams, AmyJune Hineline (volkswagenchick), Kristen Pol, Brian Gilbert, xjm, Alison, Cecilia Levy, Matthew Ramir</p>
issue