Mentor Meeting 23 March 2022 (#3268964) · Issues · project / mentoring

Mentor Meeting 23 March 2022

>>> [!note] Migrated issue   Reported by: [mradcliffe](https://www.drupal.org/user/157079) >>> <p>Mentor Meeting 23 March 2022</p> <p>This meeting is on 23 March 202 in the #mentoring channel on Drupal Slack at 2000 UTC. This meeting is text-only, no audio or video, and is asynchronous so everyone can join in as they're available for about 24 hours. After that we'll capture notes from the threads.</p> <p>Please add agenda items by editing this issue summary or commenting below.</p> <p>Draft Agenda</p> <pre>:drupal-mentoring: :drupal-mentoring: :drupal-mentoring:<br>Hello everyone. Welcome to the Drupal Core Mentoring Meta Meeting! :calendar: This meeting:<br>➤ Usually happens on the second Wednesday of the month, or as needed for events.<br>➤ is text only!<br>➤ happens in threads, which you can follow to be notified of new replies even if you don’t comment in the thread. You may also join the meeting later and participate asynchronously.<br>➤ refers to various issues and plans tracking in the mentoring project on d.o: https://www.drupal.org/project/issues/mentoring<br>➤ :star: Please comment on the meeting agenda issue:https://www.drupal.org/project/mentoring/issues/3268964 so we can grant you credit for attending/contributing!<br><br>:zero: Roll Call! Who’s here today? Comment in a thread here to introduce yourself and something that interested you recently.<br><br>:one: DrupalCon Portland 2022 planning: https://www.drupal.org/project/mentoring/issues/3248778 (issue tag: Portland2022)<br><br>:one: :one: Who plans on attending?<br><br>:one: :two: Tasks that need to be done before the event:<br>* @Chris Darke, @shaal: Update DrupalPod tools youtube video<br>* Confirm contribution event leads: (see planning task for details)<br>* @mradcliffe: Complete Spreadsheet of Awesomeness to Contribution Site of Awesomeness setup for DrupalCon Portland 2022<br>* @vonreyes: Get mentor supplies for Portland 2022 - name tags + contribution flow chart print out<br>* Write up covid safety guidelines for contribution to print out<br>* Plan mentor dinner or social event<br><br>:one: :three: BoFs:<br>Mentor orientation BOF - Monday, April 25⋅10:00 – 11:00am (PT)<br>Mentored triage BOF - Monday, April 25⋅11:00am – 12:00pm (PT)<br><br>:one: :Four: Mentored Contribution:<br>Wednesday, April 27, 2022 - 14:30 to 17:30<br>Thursday, April 28, 2022 - 14:30 to 17:30<br><br>:two: Drupal Dev Days, April 4-8, (https://drupalcamp.be/en/drupal-dev-days-2022/contribute) planning?<br><br>:two: :one: Are you planning to attend?<br><br>:three: DrupalCon Prague 2022 planning: https://events.drupal.org/prague2022 (issue tag: Prague2022)<br><br>:three: :one: Are you planning to attend?<br><br>:three: :two: Tasks that need to be done before the event:<br><br><br>:four: Discover Drupal Mentors. Let's check in.<br><br>:five: Open floor/other topics<br><br>:six: That's it for now! Continue the conversation in the threads above and in issues. Remember to post in the meeting issue or in the roll call thread! And volunteer!!!!</pre><p>Slack transcript:</p> <h2>Hello everyone. Welcome to the Drupal Core Mentoring Meta Meeting! :calendar: This meeting:➤ Usually happens on the second Wednesday of the month, or as needed for events.➤ is text only!➤ happens in threads, which you can follow to be notified of new replies even if you don’t comment in the thread. You may also join the meeting later and participate asynchronously.➤ refers to various issues and plans tracking in the mentoring project on d.o: <span class="drupalorg-gitlab-issue-link project-issue-status-info project-issue-status-7"><a href="https://www.drupal.org/project/mentoring/issues/3268964" title="Status: Closed (fixed)">#3268964: Mentor Meeting 23 March 2022</a></span> so we can grant you credit for attending/contributing!</h2> <table> </table> <h2>0️⃣ Roll Call! Who’s here today? Comment in a thread here to introduce yourself and something that interested you recently.</h2> <table> <tr> <td>AmyJune Hineline (volkswagenchick)</td> <td>AmyJune (volkswagenchick)… With spring in full-force here in Northern California, I have a renewed an interest in the native wild flowers here</td> </tr> <tr> <td>Cindy Williams</td> <td>:wave: Hi I’m Cindy in Nashville TN</td> </tr> <tr> <td>Renato Gonçalves</td> <td>Hello everyone. Renato from Brazil! Nice to meet you all \o/</td> </tr> <tr> <td>Dan Gurin</td> <td>Dan Gurin Asheville NC went to a kid birthday party and saw some sweet slides built into a deck</td> </tr> <tr> <td>Chris Darke</td> <td>Hi! Chris currently in Costa Rica</td> </tr> <tr> <td>Gustavo Ramírez Fallas</td> <td>Hello I’m Gustavo Ramirez from Costa Rica</td> </tr> <tr> <td>Caleb Crawley</td> <td>Caleb in Greensboro NC, saw someone on a Harley V-Rod with the big wheel in all black, looked like Batman.Saw another guy literally driving a boat on the road.</td> </tr> <tr> <td>mradcliffe</td> <td>Hello, Matthew here in Columbus, OH. My internet connection is unstable in the last 30 minutes, but I'll try catch up later.</td> </tr> <tr> <td>Leslie Glynn</td> <td>Leslie from Boston MA. Checking in to see what’s happening with DrupalCon Portland</td> </tr> <tr> <td>Mike Herchel</td> <td>:wave:</td> </tr> <tr> <td>Brian Gilbert</td> <td>:wave: been getting interested in weightlifting (edited)</td> </tr> <tr> <td>Gregg Marshall</td> <td>Gregg from Denver</td> </tr> <tr> <td>Amanda Marshall</td> <td>Hi. I'm Amanda from Denver, Colorado</td> </tr> <tr> <td>Matthew Ramir</td> <td>:wave: Matthew from Denver</td> </tr> <tr> <td>Rachel Lawson</td> <td>Rachel, catching up from the UK</td> </tr> </table> <h2>1️⃣ 1️⃣ Who plans on attending?</h2> <table> <tr> <td>AmyJune Hineline (volkswagenchick)</td> <td>I plan on attending. I get in on Sunday and leave Friday afternoon</td> </tr> <tr> <td>Cindy Williams</td> <td>I’m attending</td> </tr> <tr> <td>Caleb Crawley</td> <td>I do</td> </tr> <tr> <td>Dan Gurin</td> <td>Me four</td> </tr> <tr> <td>Chris Darke</td> <td>I get in on Sunday and leave on Friday</td> </tr> <tr> <td>Gustavo Ramírez Fallas</td> <td>I do!</td> </tr> <tr> <td>mradcliffe</td> <td>I'm attending.</td> </tr> <tr> <td>Leslie Glynn</td> <td>I’ll be there</td> </tr> <tr> <td>Renato Gonçalves</td> <td>Me! :man-raising-hand:</td> </tr> <tr> <td>Mike Herchel</td> <td>Getting in the Friday prior and leaving Friday</td> </tr> <tr> <td>mradcliffe</td> <td>If you haven't already, please join the Portland 2022 Mentor group on the contributions opensocial site.</td> </tr> <tr> <td>Gregg Marshall</td> <td>Amanda and I will be there both afternoons</td> </tr> </table> <h2>@here looking for the link to the call</h2> <table> <tr> <td>AmyJune Hineline (volkswagenchick)</td> <td>this is in chat only</td> </tr> <tr> <td>Renato Gonçalves</td> <td>btw, @Caleb Crawley if I’m not mistaken the @here doesn’t work on this slack</td> </tr> <tr> <td>Caleb Crawley</td> <td>Ah ok</td> </tr> </table> <h2>1️⃣ 2️⃣ Tasks that need to be done before the event:@Chris Darke, @shaal: Update DrupalPod tools youtube videoConfirm contribution event leads: (see planning task for details)@mradcliffe: Complete Spreadsheet of Awesomeness to Contribution Site of Awesomeness setup for DrupalCon Portland 2022@vonreyes: Get mentor supplies for Portland 2022 - name tags + contribution flow chart print outWrite up covid safety guidelines for contribution to print outPlan mentor dinner or social eventAnything else?</h2> <table> <tr> <td>Von R. Eaton</td> <td>flow chart is printed and supplies are listed :)</td> </tr> <tr> <td>AmyJune Hineline (volkswagenchick)</td> <td>Woot!</td> </tr> <tr> <td>mradcliffe</td> <td>I completely failed at my task. I got distracted the past couple of weekends by some other tasks.</td> </tr> <tr> <td>mradcliffe</td> <td>I believe I have most of the BoF information posted from vonreyes.</td> </tr> <tr> <td>Dan Gurin</td> <td>I might be able to help with the dinner / social event planning. How do I sign up for that? Did I just sign up for that? Is there a person who knows answers to questions like how many people and which date?</td> </tr> <tr> <td>mradcliffe</td> <td>First thing would be to create an event on the contribution site in our Portland 2022 mentoring group for the social event, @dangur. The previous meeting notes had some ideas discussed about how to make it a safe event covid-wise, and maybe looking at catered food cart (gluten-free friendly, vegan-friendly) . @rootwork had some excellent suggestions so if you would like to work together that would be great. Getting an idea of what budget we would need based on the mentors who sign up on that event (or generically looking at our current mentors for the event), would help as well.</td> </tr> <tr> <td>Dan Gurin</td> <td>I'm struggling to find a time Thursday between the end of contribution sprint (5:30) and the start of trivia (6:00). Thinking about trying to score this space <a href="https://www.ecotrustevents.org/redd">https://www.ecotrustevents.org/redd</a></td> </tr> <tr> <td>Dan Gurin</td> <td>Created a stub <a href="https://drupalcontributions.opensocial.site/group/contribution-mentors-drupalcon-portland-2022/event/mentor-dinner-social-event">https://drupalcontributions.opensocial.site/group/contribution-mentors-drupalcon-portland-2022/event/mentor-dinner-social-event</a></td> </tr> <tr> <td>Dan Gurin</td> <td>Ballparking 50 attendees, let me know if that's waaay off</td> </tr> <tr> <td>Ivan Boothe</td> <td>Ecotrust building is great, assuming we had the budget for catering. Only question I had (from previous conversation) is whether DC folks will be getting transit passes -- I believe everyone did the last time DC was here, but didn't know if that was a special arrangement, temporary tourism promotion, etc. The distance is walkable (~30min) if it's nice, and of course there's Uber etc. it just might be pricey. Note even with transit there is some walking, tho I believe all those sidewalks/curbs are accessible (I will double-check if we go with that): <a href="https://goo.gl/maps/Y1Vcem8WnpN75pLu9">https://goo.gl/maps/Y1Vcem8WnpN75pLu9</a></td> </tr> <tr> <td>mradcliffe</td> <td>I think that was a special arrangement. It's okay to assume we can make it there across the river, I think.</td> </tr> <tr> <td>Ivan Boothe</td> <td>cool</td> </tr> <tr> <td>mradcliffe</td> <td>Transit was fairly accessible back then too, right?</td> </tr> <tr> <td>Dan Gurin</td> <td>Assuming we're doing Thursday at 6 and skipping the trivia</td> </tr> <tr> <td>Ivan Boothe</td> <td>yes, all transit options now are fully accessible</td> </tr> <tr> <td>Ivan Boothe</td> <td>(bus, tram, train)</td> </tr> <tr> <td>mradcliffe</td> <td>Some mentors will probably want to go to trivia (or not).</td> </tr> <tr> <td>Dan Gurin</td> <td>I spoke with a dude @trinet (the public transpo system) There are 2.5 hour passes for $2.50, and day passes for $5</td> </tr> <tr> <td>Ivan Boothe</td> <td>seems like if we wanted to allow for trivia & have it in that time slot the only opt would be for it to be on-site and do a catered thing (food cart or other)</td> </tr> <tr> <td>Dan Gurin</td> <td>Yeah, haven't figured out how we can fit mentoring, this event, and trivia in due to space time continuum restrictions</td> </tr> <tr> <td>mradcliffe</td> <td>Trivia starts at 20:00, right?</td> </tr> <tr> <td>Ivan Boothe</td> <td>is the 5:30/17:30 conclusion of the sprint a hard schedule? If it got pushed earlier 30min we'd have a full hour (edited)</td> </tr> <tr> <td>Dan Gurin</td> <td>I'm showing trivia starts at 18:00 also known as 6:00 in North America <a href="https://events.drupal.org/portland2022/schedule/2022-04-28">https://events.drupal.org/portland2022/schedule/2022-04-28</a></td> </tr> <tr> <td>mradcliffe</td> <td>Oh, wow, it's pretty early.</td> </tr> <tr> <td>mradcliffe</td> <td>and on-site.</td> </tr> <tr> <td>mradcliffe</td> <td>I'm not sure how anyone is going to be able to eat after contributing and get back to trivia. Maybe food on-site?</td> </tr> <tr> <td>mradcliffe</td> <td>Oh, it mentions "good eats"</td> </tr> <tr> <td>Dan Gurin</td> <td>Maybe they mixed up the military time conversion :shrug:</td> </tr> <tr> <td>mradcliffe</td> <td>Do voodoo doughnuts have vegan/gluten-free options?</td> </tr> <tr> <td>mradcliffe</td> <td>Did I remember that name correctly?</td> </tr> <tr> <td>mradcliffe</td> <td>Or maybe a sorbet / ice cream treat before trivia dinner :d</td> </tr> <tr> <td>Ivan Boothe</td> <td>voodoo doughnuts do have vegan and gf opts, but us locals think voodoo is only for tourists :slightly_smiling_face: there are better doughnut opts...</td> </tr> <tr> <td>Ivan Boothe</td> <td>but yes a snack-ish type thing might make more sense</td> </tr> <tr> <td>mradcliffe</td> <td>My friend, who at the time lived in portland, gave me an ice cream parlor tour each night back in 2013</td> </tr> <tr> <td>Dan Gurin</td> <td><a href="http://www.sloshypops.com/catering">http://www.sloshypops.com/catering</a></td> </tr> <tr> <td>mradcliffe</td> <td>Good unique idea, thank you.</td> </tr> <tr> <td>Ivan Boothe</td> <td>Thought a little more about this - I really like the creativity of Sloshy Pops, but it also reminded me of some concerns folks have expressed in the past about the presence of (lots of) alcohol at tech conferences. I know they have non-alcoholic options, so I don't mean that those who don't drink wouldn't have options. A few articles I ran across:<a href="https://modelviewculture.com/pieces/alcohol-and-inclusivity-planning-tech-events-with-non-alcoholic-optionshttps://technical.ly/diversity-equity-inclusion/alcohol-tech-events/https://medium.com/@mxsash/how-to-build-a-better-alcohol-culture-at-your-tech-conferences-and-events-9e1cce7179c0https://friday.app/p/alcohol-at-tech-eventsSo">https://modelviewculture.com/pieces/alcohol-and-inclusivity-planning-tech-events-with-non-alcoholic-optionshttps://technical.ly/diversity-equity-inclusion/alcohol-tech-events/https://medium.com/@mxsash/how-to-build-a-better-alcohol-culture-at-your-tech-con...</a> again not to say it's a bad idea just to raise this as part of the conversation.</td> </tr> <tr> <td>mradcliffe</td> <td>Yes, the alchohol options are a bit worrisome. We could probably cater only the non-alcoholic?</td> </tr> <tr> <td>AmyJune Hineline (volkswagenchick)</td> <td>I vote for the non-alcoholic options as well.</td> </tr> <tr> <td>Gábor Hojtsy (he/him)</td> <td>Re event leads if you need to cross-check with initiative leads at the conference (for issue triage, connecting mentored folks with them in case the topics overlap, etc <a href="https://docs.google.com/document/d/1D7BGHIoirXBqvGX__9TItz0OHjiINJcHvG1h28_nVew/edit#heading=h.io4uh5gfpt2h">https://docs.google.com/document/d/1D7BGHIoirXBqvGX__9TItz0OHjiINJcHvG1h28_nVew/edit#heading=h.io4uh5gfpt2h</a> is where we are collecting which initiatives will be in Portland and who of them will be there)</td> </tr> <tr> <td>AmyJune Hineline (volkswagenchick)</td> <td>@dangur Florida will pitch in $200 toward a mentor event.</td> </tr> <tr> <td>Rachel Lawson</td> <td>The mentor thank you event doesn't necessarily have to be a meal in the evening. Could be a hearty breakfast the next day before people depart, Lunch, whatever. Be creative (edited)</td> </tr> </table> <h2>1️⃣ 3️⃣ BoFs:Mentor orientation BOF - Monday, April 25⋅10:00 – 11:00am (PT)Mentored triage BOF - Monday, April 25⋅11:00am – 12:00pm (PT)</h2> <table> <tr> <td>mradcliffe</td> <td>Getting these on the contribution site Portland 2022 mentoring group as events will help now that we have the times.</td> </tr> <tr> <td>mradcliffe</td> <td>Same with 1️⃣ 4️⃣</td> </tr> <tr> <td>Renato Gonçalves</td> <td>And about the one that will be on April, 26th? :thinking_face:</td> </tr> <tr> <td>Caleb Crawley</td> <td>What does BOF stand for</td> </tr> <tr> <td>AmyJune Hineline (volkswagenchick)</td> <td>Birds Of a Feather… where we talk about a common theme, in this case mentoring</td> </tr> <tr> <td>AmyJune Hineline (volkswagenchick)</td> <td>@renatog I dont know about one on Tuesday, but that doesnt mean this isnt one… I know that is when we have the booth.</td> </tr> <tr> <td>Matthew Ramir</td> <td>Added these to open social</td> </tr> </table> <h2>1️⃣ 4️⃣ Mentored Contributions:Wednesday, April 27, 2022 - 14:30 to 17:30Thursday, April 28, 2022 - 14:30 to 17:30</h2> <table> <tr> <td>Caleb Crawley</td> <td>Im assuming First Time Contributors workshop mentors work during these hours?cc @Mrwan Othman @Gustavo Ramírez Fallas @Jeremy Caldwell</td> </tr> <tr> <td>mradcliffe</td> <td>Yes, there is a room for both Mentored and First-Time Workshop on the schedule. We need to create events on the contributions site so we mentors can sign up and have a good idea of who's where.</td> </tr> <tr> <td>mradcliffe</td> <td>Would you be willing to add an event on that site, @Caleb Crawley?</td> </tr> <tr> <td>Caleb Crawley</td> <td>Im willing to help. I haven't done that before so I would need someone to tell me what site to go to and where to create the event</td> </tr> <tr> <td>mradcliffe</td> <td><a href="https://drupalcontributions.opensocial.site/">https://drupalcontributions.opensocial.site/</a></td> </tr> <tr> <td>mradcliffe</td> <td><a href="https://drupalcontributions.opensocial.site/group/contribution-mentors-drupalcon-portland-2022/">https://drupalcontributions.opensocial.site/group/contribution-mentors-drupalcon-portland-2022/</a> (the group)</td> </tr> <tr> <td>Caleb Crawley</td> <td>Is this an event im creating to track all types of mentors or just first time contributor mentors? Meaning there should be a separate event made for each type of contributor @mradcliffe (edited)</td> </tr> <tr> <td>Caleb Crawley</td> <td><a href="https://drupalcontributions.opensocial.site/group/contribution-mentors-drupalcon-portland-2022/event/mentor-contributions-first-time">https://drupalcontributions.opensocial.site/group/contribution-mentors-drupalcon-portland-2022/event/mentor-contributions-first-time</a></td> </tr> <tr> <td>mradcliffe</td> <td>It would be great to create 2 events for each day, one Mentored Contribution and one First-Time Workshop, @Caleb Crawley, thank you for doing this!</td> </tr> <tr> <td>Caleb Crawley</td> <td>Done <a href="https://drupalcontributions.opensocial.site/group/contribution-mentors-drupalcon-portland-2022/events">https://drupalcontributions.opensocial.site/group/contribution-mentors-drupalcon-portland-2022/events</a></td> </tr> <tr> <td>Caleb Crawley</td> <td>You may want to edit the descriptions a bit @mradcliffe @AmyJune (volkswagenchick)</td> </tr> </table> <h2>2️⃣ 1️⃣ Are you planning to attend?</h2> <table> </table> <h2>3️⃣ 1️⃣ Are you planning to attend?</h2> <table> <tr> <td>AmyJune Hineline (volkswagenchick)</td> <td>So far, I am planning on attending.</td> </tr> <tr> <td>mradcliffe</td> <td>I don't think I'm going to be able to attend. I really wanted to, but due to  a mistake on my part I probably won't be able to.</td> </tr> </table> <h2>4️⃣ Discover Drupal Mentors. Let’s check in.</h2> <table> <tr> <td>AmyJune Hineline (volkswagenchick)</td> <td>Students have been coming to Zoom meetups, and are getting more active in Slack...They are getting ready to submit README and Contributor.me files to the Project Browser space.</td> </tr> <tr> <td>mradcliffe</td> <td>I wasn't able to participate as much yesterday due to a last minute emergency.</td> </tr> <tr> <td>Mike Herchel</td> <td>I haven't been really active. let me know if I'm missed and I can attend more</td> </tr> <tr> <td>AmyJune Hineline (volkswagenchick)</td> <td>I miss you Mike.</td> </tr> </table> <h2>5️⃣ Open floor/other topics</h2> <table> <tr> <td>Renato Gonçalves</td> <td>[OFF] Anyone know if there is any NBA match between April, 23th and April, 30th in the USA? :thinking_face:</td> </tr> <tr> <td>mradcliffe</td> <td>Task: We should create the planning event for Prague2022.</td> </tr> <tr> <td>Caleb Crawley</td> <td>Ahh good call @renatog You may get lucky and be able to catch a playoff game during that week <a href="https://www.nba.com/news/2022-nba-playoffs-schedule">https://www.nba.com/news/2022-nba-playoffs-schedule</a></td> </tr> <tr> <td>Renato Gonçalves</td> <td>Ahh good call @renatog You may get lucky and be able to catch a playoff game during that week <a href="https://www.nba.com/news/2022-nba-playoffs-scheduleAhhh">https://www.nba.com/news/2022-nba-playoffs-scheduleAhhh</a> cooool! I’ll stay tuned on this! Amazing :awesome:Thank you so much @Caleb Crawley:D</td> </tr> <tr> <td>Mike Herchel</td> <td>I want to state that I'm disappointed there isn't a dedicated sprint day at DrupalCon NA. I think a dedicated day where you're supposed to participate in sprints is a great way to onboard new people.</td> </tr> <tr> <td>mradcliffe</td> <td>I think this is because of some feedback in the last few years (pre-pandemic) about getting people to participate during the conference rather than after it. There is still general contribution every day as usual.</td> </tr> <tr> <td>mradcliffe</td> <td>But I agree that splitting into half days is kind of hard.</td> </tr> </table> <h2>6️⃣ That’s all the threads for now! Continue the conversation in the threads above and in issues. Remember to post in the meeting issue or in the roll call thread! And volunteer!!!!</h2> <table> <tr> <td>mradcliffe</td> <td>Thank you for running the meeting!</td> </tr> </table> <p>Participants:</p> <p>AmyJune Hineline (volkswagenchick), Cindy Williams, Renato Gonçalves, Dan Gurin, Chris Darke, Gustavo Ramírez Fallas, Caleb Crawley, mradcliffe, Leslie Glynn, Mike Herchel, Brian Gilbert, Gregg Marshall, Amanda Marshall, Matthew Ramir, Rachel Lawson, Von R. Eaton, Ivan Boothe, Gábor Hojtsy</p>

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