Drupal Europe Mentoring Planning (#2990522) · Issues · project / mentoring

Drupal Europe Mentoring Planning

>>> [!note] Migrated issue   Reported by: [ekl1773](https://www.drupal.org/user/2612962) >>> Mentor Leads! - Thank you! <ul> <li>@dinarcon & @mradcliffe on mentor orientations;</li> <li>@mradcliffe on mentor lead Monday and the first timers workshop </li> <li>@tatarbj as booth lead for the latter half of the conference</li> <li>@valthebald on novice and major issue triage</li> <li>@ekl1773 on comms and general organization</li> <li>@rachel_norfolk Mentored Contrib Room Friday</li> <li>@sparklingrobots Might be able to lead booth setup</li> <li>@michaellenahan on dinner organization!</li> </ul> Problem/Motivation <ul> <li>We need a booth at Drupal Europe, which will be staffed by volunteers who will encourage exhibit hall visitors to attend the Friday contrib time, and to become a mentor if they already have experience contributing to core.</li> <li><del>Need to organize mentor leads.</del> For more information visit the<a href="https://www.drupal.org/core-mentoring/mentored-sprint-leads#booth"> Core Mentored Sprint Lead Roles</a> page.</li> <li>Need to choose recipients for mentor tickets</li> <li>Goal- get many participants set up with tools *before* the friday contrib time - Brian/@realityloop & Quicksprint?</li> </ul> Proposed resolution <ul> <li>Booth kit</li> <li><a href="https://docs.google.com/spreadsheets/d/1i-vMRcKk_Qj2DRsWiTlswjNfDL4jXTIHs4LEkxogMKE/edit?usp=sharing">Mentoring signup spreadsheet is here</a> aka spreadsheet of awesomeness</li> <li><a href="https://docs.google.com/spreadsheets/d/1OxtAsRs_SeKQynL5bJ_5AEmRInLdyG7m2HQBmQtNiTw/edit#gid=0">Contribution signup sheet is here</a></li> <li><a href="https://www.drupal.org/project/mentoring/issues/2990939">Meta Meeting 8 Aug</a></li> <li><a href="https://www.drupal.org/project/mentoring/issues/2992873">Meta Meeting 22 Aug</a></li> <li><a href="https://docs.google.com/document/d/1CHOFs9FuC1mMU5K7KCfpbLRaVnJkQ87Cusb4vPKXSkw/edit?usp=sharing">Retrospective doc for Drupal Europe here</a></li> </ul> Remaining tasks <ul> <li>msg DE contact person and ask to be sent the standard sponsor info that sponsors get about the booth, that should have the setup and teardown time info in it. [Elli pinged DE channel 8/23]</li> <li><del>share spreadsheet of awesomeness with Drupal Europe planning folx</del></li> <li>Booth staffing +</li> <li><del>Make sure we have a Booth tab on the Mentor Spreadsheet</del></li> <li><del>Update dates/times and locations for BoFs etc in the booth instructions.</del></li> <li>Make sure that people sign up!</li> <li>Email templates should be reviewed and re-used from <a href="https://www.drupal.org/project/mentoring/issues/2479605" title="Status: Closed (fixed)">#2479605: Email communications with mentors</a> and if makes sense in a follow-up document it in the Mentoring Documentation for later usage.</li> <li>Lessons learnt from previous Cons speeches: <a href="https://www.drupal.org/project/mentoring/issues/2476909" title="Status: Closed (outdated)">#2476909: Propose relevant sessions</a> Move it to the documentations.</li> <li>Let's reuse the blog post for sprints: <a href="https://www.drupal.org/project/mentoring/issues/2341025" title="Status: Closed (outdated)">#2341025: Blog about getting ready for DrupalCon sprints</a>. Move it to the documentations.</li> <li>Provide estimate of attendees from spreadsheets for lunch?</li> <li>Slides for booth & workshop- @Tatarbj</li> <li>Promote the whole thing- contribution tickets, workshop space is pretty, be there monday and friday, etc + meta meetings</li> <li><del>Mentor identification! @ekl1773 is looking into sponsorship for custom printed ribbons (<a href="https://www.drupal.org/project/mentoring/issues/2390841">pdf of mentoring druplicon here</a>) and will probably also design and coordinate ordering <a href="https://www.flyeralarm.com/de/content/index/open/id/24055/geschenkbaender.html">from here</a></del>Sent to Gábor and to printer</li> <li><del>irc</del>/slack factoids in the mentoring channel: See drupaleu? drupaleurope? darmstadt?</li> <li>Take a closer look through the [META] Drupalcon related issue for other thoughts, and see meeting transcripts as soon as they're posted</li> <li>Sprint tools update: update to 8.7.x (pending), fix for Docker Toolbox/Windows Home, fix using https:// instead of git:// URL in case that URL is blocked, more testing needed for latest builds. @rfay mentioned drud having some time to help review quicksprint in the upcoming weeks. @mradcliffe is on this</li> </ul> Items needed for booth etc <ul> <li>@zelfje should have a manifest list from @mradcliffe of items in the mentoring box (starred below). Suggested amounts of stickers etc from @greggmarshall = 25% of attendance. VERIFY the things are all present at beginning of the week!</li> <li>*Sprint cards</li> <li>*Sprint stickers</li> <li>*Name stickers (“Hi my name is…”, enough for 25% total sprint attendance)</li> <li>Flipchart easels will be provided by the venue for all furnished areas</li> <li>Banner and banner stand?</li> <li>Print out of the booth instructions for mentors who sit at the booth</li> <li>Optional: A monitor, with a memory stick with "slides". This might be re-used on Friday for small workshop presentations after the first workshop is done.</li> <li>First timers workshop will have seating/electric for ~100 + a projector</li> </ul> > Related issue: [Issue #2460557](https://www.drupal.org/node/2460557) > Related issue: [Issue #2232047](https://www.drupal.org/node/2232047) > Related issue: [Issue #2476909](https://www.drupal.org/node/2476909) > Related issue: [Issue #2341025](https://www.drupal.org/node/2341025)

issue