>>> [!note] Migrated issue <!-- Drupal.org comment --> <!-- Migrated from issue #2232047. --> Reported by: [yesct](https://www.drupal.org/user/258568) >>> <h2 id="summary-problem-motivation">Problem/Motivation</h2> <p>There are people in the community that want to help and enable the Friday Get Involved Sprint, but the do not have a way to track what needs to be done, or what one small part they can help with.</p> <p>irc factoids in the mentoring channel, tweets between some people, emails, google spreadsheets and docs are ok, but they are not totally "in the open".</p> <p>A goal for DrupalCon Amsterdam is for many participants to be set up with dev tools before the &ldquo;First Time Sprinter Tools Workshop&rdquo; or at least have it synced before they come to the conference</p> <p>Complete migration of drupalmentoring.org features into d.o: <span class="drupalorg-gitlab-issue-link project-issue-status-info project-issue-status-1"><a href="https://www.drupal.org/project/mentoring/issues/2173425" title="Status: Active">#2173425: [META] Merge DrupalMentoring.org features into Drupal.org</a></span>.</p> <p>There is more to do to get ready for DrupalCon. This meta is about things not dealing with d.o.</p> <h2 id="summary-proposed-resolution">Proposed resolution</h2> <p>Use issues to track some of the things to do, or some things blocking improvement in the DrupalCon Friday sprint. For now, issues in this project will suffice. (Component Miscellaneous).</p> <h2 id="summary-remaining-tasks">Remaining tasks</h2> <ul> <li>(ongoing) Open issues (based on <a href="https://docs.google.com/spreadsheet/ccc?key=0AqpfQiiJgt4GdE5jNTEteGZsUVVCM1Z0WFhwYTZvekE#gid=0">timeline</a>).</li> <li>(ongoing) Ping people about certain issues so we can centralize and open the conversations.</li> <li><span class="drupalorg-gitlab-issue-link drupalorg-gitlab-link-wrapper"><a href="https://git.drupalcode.org/project/mentoring/-/work_items/2476891" class="drupalorg-gitlab-link">https://git.drupalcode.org/project/mentoring/-/work_items/2476891</a></span> DrupalCon scholarship and grant deadline </li> <li><span class="drupalorg-gitlab-issue-link drupalorg-gitlab-link-wrapper"><a href="https://git.drupalcode.org/project/mentoring/-/work_items/2476895" class="drupalorg-gitlab-link">https://git.drupalcode.org/project/mentoring/-/work_items/2476895</a></span> Contact DA about budget needs for sprints </li> <li><span class="drupalorg-gitlab-issue-link drupalorg-gitlab-link-wrapper"><a href="https://git.drupalcode.org/project/mentoring/-/work_items/2477547" class="drupalorg-gitlab-link">https://git.drupalcode.org/project/mentoring/-/work_items/2477547</a></span> Promote sprint mentoring scholarships</li> <li><span class="drupalorg-gitlab-issue-link drupalorg-gitlab-link-wrapper"><a href="https://git.drupalcode.org/project/mentoring/-/work_items/2476905" class="drupalorg-gitlab-link">https://git.drupalcode.org/project/mentoring/-/work_items/2476905</a></span> ask about network needs, number of access points, etc.</li> <li><span class="drupalorg-gitlab-issue-link drupalorg-gitlab-link-wrapper"><a href="https://git.drupalcode.org/project/mentoring/-/work_items/2239073" class="drupalorg-gitlab-link">https://git.drupalcode.org/project/mentoring/-/work_items/2239073</a></span> Figure out how to automate list of mentors on event page.</li> <li><span class="drupalorg-gitlab-issue-link drupalorg-gitlab-link-wrapper"><a href="https://git.drupalcode.org/project/mentoring/-/work_items/2288473" class="drupalorg-gitlab-link">https://git.drupalcode.org/project/mentoring/-/work_items/2288473</a></span> Change names of workshop and mentored sprint stuff to be more clear provide signage wording to the DA <ul> <li>First Time Sprinter Tools Workshop</li> <li>Mentored Core Sprint</li> <li>General Sprint</li> </ul> </li> <li>Get a "I want to be mentored on Friday" (or) "I will be a first time sprinter" checkbox on the drupalcon ticket thing. (too late to change for Amsterdam, find out who to talk to for LA) <span class="drupalorg-gitlab-issue-link drupalorg-gitlab-link-wrapper"><a href="https://git.drupalcode.org/project/mentoring/-/work_items/2479491" class="drupalorg-gitlab-link">https://git.drupalcode.org/project/mentoring/-/work_items/2479491</a></span></li> <li><span class="drupalorg-gitlab-issue-link drupalorg-gitlab-link-wrapper"><a href="https://git.drupalcode.org/project/mentoring/-/work_items/2460555" class="drupalorg-gitlab-link">https://git.drupalcode.org/project/mentoring/-/work_items/2460555</a></span> Submit community booth signup </li> <li><span class="drupalorg-gitlab-issue-link drupalorg-gitlab-link-wrapper"><a href="https://git.drupalcode.org/project/mentoring/-/work_items/2477541" class="drupalorg-gitlab-link">https://git.drupalcode.org/project/mentoring/-/work_items/2477541</a></span> Estimate # mentors (35 needed?) </li> <li>confirm t-shirt order date (covered under <span class="drupalorg-gitlab-issue-link drupalorg-gitlab-link-wrapper"><a href="https://git.drupalcode.org/project/mentoring/-/work_items/2476895" class="drupalorg-gitlab-link">https://git.drupalcode.org/project/mentoring/-/work_items/2476895</a></span>, DA is handling it)</li> <li><span class="drupalorg-gitlab-issue-link drupalorg-gitlab-link-wrapper"><a href="https://git.drupalcode.org/project/mentoring/-/work_items/2477487" class="drupalorg-gitlab-link">https://git.drupalcode.org/project/mentoring/-/work_items/2477487</a></span> Make sure the sprint page is accurate</li> <li><span class="drupalorg-gitlab-issue-link drupalorg-gitlab-link-wrapper"><a href="https://git.drupalcode.org/project/mentoring/-/work_items/2476895" class="drupalorg-gitlab-link">https://git.drupalcode.org/project/mentoring/-/work_items/2476895</a></span> Get budget numbers for mentor thankyou dinner and other expenses</li> <li><span class="drupalorg-gitlab-issue-link drupalorg-gitlab-link-wrapper"><a href="https://git.drupalcode.org/project/mentoring/-/work_items/2235971" class="drupalorg-gitlab-link">https://git.drupalcode.org/project/mentoring/-/work_items/2235971</a></span> create a template for future cons (like cards, signs)</li> <li><span class="drupalorg-gitlab-issue-link drupalorg-gitlab-link-wrapper"><a href="https://git.drupalcode.org/project/mentoring/-/work_items/2294267" class="drupalorg-gitlab-link">https://git.drupalcode.org/project/mentoring/-/work_items/2294267</a></span> Improve Dev Stack installation process </li> <li><span class="drupalorg-gitlab-issue-link drupalorg-gitlab-link-wrapper"><a href="https://git.drupalcode.org/project/mentoring/-/work_items/2477511" class="drupalorg-gitlab-link">https://git.drupalcode.org/project/mentoring/-/work_items/2477511</a></span> Begin recruiting mentors (recognize sponsors on mentor communications)</li> <li><span class="drupalorg-gitlab-issue-link drupalorg-gitlab-link-wrapper"><a href="https://git.drupalcode.org/project/mentoring/-/work_items/2476891" class="drupalorg-gitlab-link">https://git.drupalcode.org/project/mentoring/-/work_items/2476891</a></span> scholarships and grants announced by the DA. </li><li><span class="drupalorg-gitlab-issue-link drupalorg-gitlab-link-wrapper"><a href="https://git.drupalcode.org/project/mentoring/-/work_items/2477511" class="drupalorg-gitlab-link">https://git.drupalcode.org/project/mentoring/-/work_items/2477511</a></span> Announce a deadline for requesting free mentor tickets</li> <li><span class="drupalorg-gitlab-issue-link drupalorg-gitlab-link-wrapper"><a href="https://git.drupalcode.org/project/mentoring/-/work_items/2477551" class="drupalorg-gitlab-link">https://git.drupalcode.org/project/mentoring/-/work_items/2477551</a></span> select the mentor ticket recipients and notify people</li> <li><span class="drupalorg-gitlab-issue-link drupalorg-gitlab-link-wrapper"><a href="https://git.drupalcode.org/project/mentoring/-/work_items/2479587" class="drupalorg-gitlab-link">https://git.drupalcode.org/project/mentoring/-/work_items/2479587</a></span> Re-group with key mentors and DA</li> <li><span class="drupalorg-gitlab-issue-link drupalorg-gitlab-link-wrapper"><a href="https://git.drupalcode.org/project/mentoring/-/work_items/2460557" class="drupalorg-gitlab-link">https://git.drupalcode.org/project/mentoring/-/work_items/2460557</a></span> Booth kit. Make a doc to list the things the booth needs. Buy shipping container. Stock it. Ship it. </li> <li><span class="drupalorg-gitlab-issue-link drupalorg-gitlab-link-wrapper"><a href="https://git.drupalcode.org/project/mentoring/-/work_items/2298597" class="drupalorg-gitlab-link">https://git.drupalcode.org/project/mentoring/-/work_items/2298597</a></span> Sprint room kit. </li> <li><span class="drupalorg-gitlab-issue-link drupalorg-gitlab-link-wrapper"><a href="https://git.drupalcode.org/project/mentoring/-/work_items/2477567" class="drupalorg-gitlab-link">https://git.drupalcode.org/project/mentoring/-/work_items/2477567</a></span> Make sure all print orders are in</li> <li><span class="drupalorg-gitlab-issue-link drupalorg-gitlab-link-wrapper"><a href="https://git.drupalcode.org/project/mentoring/-/work_items/2235913" class="drupalorg-gitlab-link">https://git.drupalcode.org/project/mentoring/-/work_items/2235913</a></span> Add sprint info slide to generic template deck </li> <li><span class="drupalorg-gitlab-issue-link drupalorg-gitlab-link-wrapper"><a href="https://git.drupalcode.org/project/mentoring/-/work_items/2235925" class="drupalorg-gitlab-link">https://git.drupalcode.org/project/mentoring/-/work_items/2235925</a></span> Contact presenters for including sprint information </li> <li><span class="drupalorg-gitlab-issue-link drupalorg-gitlab-link-wrapper"><a href="https://git.drupalcode.org/project/mentoring/-/work_items/2235951" class="drupalorg-gitlab-link">https://git.drupalcode.org/project/mentoring/-/work_items/2235951</a></span> Plan what BoFs to suggest and where BoFs will be held </li> <li><span class="drupalorg-gitlab-issue-link drupalorg-gitlab-link-wrapper"><a href="https://git.drupalcode.org/project/mentoring/-/work_items/2236093" class="drupalorg-gitlab-link">https://git.drupalcode.org/project/mentoring/-/work_items/2236093</a></span> Update core mentor google calendar with drupalcon bofs and mentor events </li> <li><span class="drupalorg-gitlab-issue-link drupalorg-gitlab-link-wrapper"><a href="https://git.drupalcode.org/project/mentoring/-/work_items/2407363" class="drupalorg-gitlab-link">https://git.drupalcode.org/project/mentoring/-/work_items/2407363</a></span> Find a place to host mentor dinner. Estimate 40 people. Needs to have meat, vegetarian and vegan options. Maybe a buffet.</li> <li><span class="drupalorg-gitlab-issue-link drupalorg-gitlab-link-wrapper"><a href="https://git.drupalcode.org/project/mentoring/-/work_items/2235971" class="drupalorg-gitlab-link">https://git.drupalcode.org/project/mentoring/-/work_items/2235971</a></span> Update mentor booth sign with list of BoFs</li> <li><span class="drupalorg-gitlab-issue-link drupalorg-gitlab-link-wrapper"><a href="https://git.drupalcode.org/project/mentoring/-/work_items/2288473" class="drupalorg-gitlab-link">https://git.drupalcode.org/project/mentoring/-/work_items/2288473</a></span> Contact DA Regarding signage wording. Ensure names of sessions are correct, and the guidance for who should go to which room are present on the sign.</li> <li><span class="drupalorg-gitlab-issue-link drupalorg-gitlab-link-wrapper"><a href="https://git.drupalcode.org/project/mentoring/-/work_items/2336375" class="drupalorg-gitlab-link">https://git.drupalcode.org/project/mentoring/-/work_items/2336375</a></span> make giant signup google spreadsheet for sprint mentors and booth, (<a href="https://docs.google.com/spreadsheets/d/1TslOYeN3mERHHDKXzUZfXwt5Z33yH4Qr0vlX79k1-vI/edit#gid=23562428">LA</a>) </li> <li> <span class="drupalorg-gitlab-issue-link drupalorg-gitlab-link-wrapper"><a href="https://git.drupalcode.org/project/mentoring/-/work_items/2460553" class="drupalorg-gitlab-link">https://git.drupalcode.org/project/mentoring/-/work_items/2460553</a></span> general booth tasks(might be duplicated) </li> <li><span class="drupalorg-gitlab-issue-link drupalorg-gitlab-link-wrapper"><a href="https://git.drupalcode.org/project/mentoring/-/work_items/2479597" class="drupalorg-gitlab-link">https://git.drupalcode.org/project/mentoring/-/work_items/2479597</a></span> Remind DA/Infra/testbot people of the up coming sprint </li> <li><span class="drupalorg-gitlab-issue-link drupalorg-gitlab-link-wrapper"><a href="https://git.drupalcode.org/project/mentoring/-/work_items/2460565" class="drupalorg-gitlab-link">https://git.drupalcode.org/project/mentoring/-/work_items/2460565</a></span> Make google doc for mentor booth instructions </li> <li>(done) Make a Groups.drupal.org group for the d.o sites "active task" part of the workshop. <a href="https://groups.drupal.org/i-was-drupalcon-sprint-participant">https://groups.drupal.org/i-was-drupalcon-sprint-participant</a></li> <li><span class="drupalorg-gitlab-issue-link drupalorg-gitlab-link-wrapper"><a href="https://git.drupalcode.org/project/mentoring/-/work_items/2341025" class="drupalorg-gitlab-link">https://git.drupalcode.org/project/mentoring/-/work_items/2341025</a></span> Update mentor instructions, blog about experienced contributors getting ready for sprint </li> <li><span class="drupalorg-gitlab-issue-link drupalorg-gitlab-link-wrapper"><a href="https://git.drupalcode.org/project/mentoring/-/work_items/2478285" class="drupalorg-gitlab-link">https://git.drupalcode.org/project/mentoring/-/work_items/2478285</a></span> notify freenode regarding irc limits </li> <li><span class="drupalorg-gitlab-issue-link drupalorg-gitlab-link-wrapper"><a href="https://git.drupalcode.org/project/mentoring/-/work_items/2479609" class="drupalorg-gitlab-link">https://git.drupalcode.org/project/mentoring/-/work_items/2479609</a></span> Draft an email to the people who have signed up to sprint </li> <li><span class="drupalorg-gitlab-issue-link drupalorg-gitlab-link-wrapper"><a href="https://git.drupalcode.org/project/mentoring/-/work_items/2479615" class="drupalorg-gitlab-link">https://git.drupalcode.org/project/mentoring/-/work_items/2479615</a></span> Thank sprint sponsors</li> <li><span class="drupalorg-gitlab-issue-link drupalorg-gitlab-link-wrapper"><a href="https://git.drupalcode.org/project/mentoring/-/work_items/2479623" class="drupalorg-gitlab-link">https://git.drupalcode.org/project/mentoring/-/work_items/2479623</a></span> Another Tweet promoting # mentors signed up/needed from @drupalmentoring</li> <li><span class="drupalorg-gitlab-issue-link drupalorg-gitlab-link-wrapper"><a href="https://git.drupalcode.org/project/mentoring/-/work_items/2478865" class="drupalorg-gitlab-link">https://git.drupalcode.org/project/mentoring/-/work_items/2478865</a></span> Remind mentors to sign up in giant spreadsheet</li> <li><span class="drupalorg-gitlab-issue-link drupalorg-gitlab-link-wrapper"><a href="https://git.drupalcode.org/project/mentoring/-/work_items/2478905" class="drupalorg-gitlab-link">https://git.drupalcode.org/project/mentoring/-/work_items/2478905</a></span> Make thumb drives with tools downloads</li> <li>(ongoing, @YesCT) Find people to take on the day roles (see below)</li> </ul> <h3>Week of DrupalCon Barcelona</h3> <h4>Planning Leads</h4> <p>Coordinator: @YesCT<br> Mentored communication coordinator: @alimac<br> First-time Sprinter Workshop planning @rcoss @realityloop @alimac<br> Booth coordinator (<a href="https://www.drupal.org/core-mentoring/mentored-sprint-leads#booth">responsibilities</a>, <a href="https://www.drupal.org/project/issues/search?projects=&amp;project_issue_followers=&amp;status%5B0%5D=Open&amp;issue_tags_op=%3D&amp;issue_tags=drupalcon%20mentoring%20booth&amp;text=&amp;assigned=&amp;submitted=&amp;&amp;&amp;order=title&amp;sort=asc">issues</a>): @David Hern&aacute;ndez<br> Other: @rachel_norfolk<br> &nbsp;</p> <table> <thead> <tr> <th>Day</th> <th>Task</th> </tr> </thead> <tbody> <tr> <td><strong>Monday</strong> 2015 Sept 21 </td> <td> <strong>Booth</strong> <ul> <li>Put instructions in a page protector and tape mentor booth instructions (for mentors who take shifts staffing the booth) to the table.</li> <li>Make sure green druplicon buttons are at the booth and mentors can pick up theirs.</li> <li>Make sure t-shirts are at the booth and mentors who signed up in advance (and gave their size) get their correct size.</li> <li>See also <a href="https://www.drupal.org/project/issues/search?projects=&amp;project_issue_followers=&amp;status[0]=Open&amp;issue_tags_op=%3D&amp;issue_tags=drupalcon%20mentoring%20booth&amp;text=&amp;assigned=&amp;submitted=&amp;&amp;&amp;order=title&amp;sort=asc">https://www.drupal.org/project/issues/search?projects=&amp;project_issue_followers=&amp;status[0]=Open&amp;issue_tags_op=%3D&amp;issue_tags=drupalcon%20mentoring%20booth&amp;text=&amp;assigned=&amp;submitted=&amp;&amp;&amp;order=title&amp;sort=asc</a> for a list of booth issues</li> </ul> </td> </tr> <p>&nbsp;</p> <tr> <td><strong>Tuesday</strong> 2015 Sept 22 </td> <td> <strong>BoFs</strong> <ul> <li>none? we reduced.</li> </ul> </td> </tr> <p>&nbsp;</p> <tr> <td><strong>Wednesday</strong> 2015 Sept 23</td> <td> <strong>BoFs</strong> <ul> <li>Lead Mentor Orientation BoF (@YesCT ?? and ??)</li> <li>Lead Mentor Demo (@YesCT ?? and ??)</li> </ul> </td> </tr> <p>&nbsp;</p> <tr> <td><strong>Thursday</strong> 2015 Sept 24 </td> <td> <strong>BoFs</strong> <ul> <li>none? we reduced.</li> </ul> </td> </tr> <p>&nbsp;</p> <tr> <td><strong>Friday</strong> 2015 Sept 25 </td> <td><strong>Mentored Core Sprint and Community Tools Workshop</strong> (see below) </td> </tr> </tbody> </table> <h3>Sprint Day</h3> <table> <thead> <tr> <th>Role and responsibilities</th> <th>Who is doing it</th> </tr> </thead> <tbody> <tr> <td><strong>Sprint Coordinator</strong></td> <td> @YesCT</td> </tr> <p>&nbsp;</p> <tr> <td><strong>Mentored Sprint Room Point-person</strong></td> <td> ?? (@Deciphered)</td> </tr> <p>&nbsp;</p> <tr> <td><strong>First-time Sprinter Workshop Point-person</strong></td> <td> @wylbur</td> </tr> <p>&nbsp;</p> <tr> <td><a href="https://www.drupal.org/node/2285841"><strong>Spam Fighter</strong></a> (now known as "community" role)</td> <td> @opdavies and @davidhernandez and ??</td> </tr> <tr> <td><strong>Photographer</strong></td> <td> @marcvangend (??), @stpaultim, more people ?? @jsmith @jthorson</td> </tr> <tr> <td><strong>Take attendance</strong> <ul> <li>Count numbers in each room 1 hour before and after lunch.</li> <li><a href="https://docs.google.com/spreadsheet/ccc?key=0AqpfQiiJgt4GdHdTYWJWY3c4ZlZCelRGQjlTTW41cFE&amp;usp=drive_web#gid=0">Update Google doc</a>.</li> </ul> </td> <td>?? </td> </tr> <tr> <td><strong>Topic Breakout Lead</strong> <ul> <li>Issue summary update</li> <li>Manual testing</li> <li>Reviewing</li> <li>Test writing</li> </ul> </td> <td> </td> </tr> <tr> <td><strong>Sign makers</strong> <ul> <li>A mentor with good handwriting</li> </ul> </td> <td> </td> </tr> <tr> <td><strong>Room monitors (2)</strong> <ul> <li>Any volunteer, does not need to be a mentor.</li> </ul> </td> <td> </td> </tr> <tr> <td><strong>Greeters (6+)</strong> <ul> <li>Welcome participants inside rooms, direct to tables.</li> <li>Run interference outside the rooms.</li> </ul> </td><td></td> </tr> <tr> <td><strong>Commit coordinator</strong></td> <td>@YesCT or @xjm </td> </tr> <tr> <td><strong>Experienced mentor, listen and review</strong><br> Experienced mentor to listen to mentor and participant groups share what they did that day, and then: <ul> <li>provide guidance to the mentors and the participants about how to do what they did better, or </li><li>what the next step is, or </li><li>what is needed to really get the thing to rtbc, </li><li>make sure that people followed the contributor task doc of the thing they did </li></ul> </td> <td>@akalata and roderik?? and ?? and ?? </td> </tr> <tr> <td><strong>Mentor</strong> <ul> <li> Work with 3-8 participants during the sprint.</li> <li>On mentoring at events: <a href="https://www.drupal.org/core-mentoring/mentoring-at-events">https://www.drupal.org/core-mentoring/mentoring-at-events</a> </li> <li>See also helpful tips gathered via irc mentoring <a href="https://www.drupal.org/core-mentoring/mentor-instructions">https://www.drupal.org/core-mentoring/mentor-instructions</a> </li> <li>Make sure participant read and follows the contributor task doc for the type of thing they are doing <a href="https://www.drupal.org/contributor-tasks">https://www.drupal.org/contributor-tasks</a> </li> <li><a href="https://docs.google.com/spreadsheets/d/1p13f2M0Bh9d9TmkSfk7a05ps2GI6ATXQWXeE3FIxM7w/edit#gid=182080587">Collect possible first commit issues</a>.</li> </ul> </td> <td> </td> </tr> </tbody> </table>