>>> [!note] Migrated issue <!-- Drupal.org comment --> <!-- Migrated from issue #1034482. --> Reported by: [ezra-g](https://www.drupal.org/user/69959) >>> <p>For the DrupalCon Chicago and other sites, folks want to be able to schedule BoF (birds of a feather) sessions.</p> <p>To make it easier for the community to weigh in and to get folks up on the same page, let's discuss this feature here :). I have hastily typed the following ;) :</p> <p>The main ways BoF scheduling differs from the main session scheduling in that<br> - any registered user on the site can schedule a BoF<br> - BoF submissions are not moderated</p> <p>Additional requirements that we're building towards for towards the Chicago site are:</p> <p>1)<br> </p><blockquote>- To accommodate rooms with different capacities and configurations, each room has a specific capacity limit of BoF sessions that it can hold in one time slot and can also contain information about amenities (projectors, whiteboards) available in the room. Capacity information is reflected in the scheduling tool. </blockquote> <p>COD already includes a field for room capacity (# of people). We would probably add a "# of BoF slots" field for each room (with additional validation) or simply add one BoF room per slot.</p> <p>2)<br> </p><blockquote>The regular session schedules and BoF schedules are displayed separately.</blockquote> <p>3)<br> </p><blockquote>Sessions and BoFs can be added to the personalized schedule list (&ldquo;Your schedule&rdquo;).</blockquote> <p>4)<br> </p><blockquote>A BoF can be scheduled via the BoF schedule grid, showing scheduled BoFs as well as available rooms, time slots, and # of spots per timeslot available for BoFs. </blockquote> <p>5)<br> </p><blockquote>BoF scheduling may be opened as soon as the program is finalized, or may be postponed to within a few days of the start of the conference.</blockquote> <p>6)<br> </p><blockquote>On Tuesday during the Con, an extra room will be available BoF space, but this room will be a session room for the rest of the week.</blockquote> <p>There is already a patch to the cod_session feature to only show rooms that have at least one session schedule per day: <span class="drupalorg-gitlab-issue-link drupalorg-gitlab-link-wrapper"><a href="https://git.drupalcode.org/project/cod_support/-/work_items/1027430" class="drupalorg-gitlab-link">https://git.drupalcode.org/project/cod_support/-/work_items/1027430</a></span></p> <p>Myself, lisarex and coltrane developed a proposed workflow using standard Drupal forms, modal windows, and BoF schedule links. See the attached PDF document title bof-scheduler-tool.pdf.</p> <p>This provide an easy to use workflow that is not drag-and-drop.</p> <p>Advantages of the proposed approach over drag-and-drop<br> * Simplified* workflow: Attendees can schedule or reschedule a BoF with just a few clicks (or key presses). Tasks like moving a BoF from one day to another become more complicated with drag-and-drop.<br> * Accessibility*: Drag-and-drop can be difficult for those with motor skill problems or those without mouse capability. We want to be sure that BoF scheduling is accessible to everyone.<br> * Implementation time and complexity*: By using the Prepopulate module, modal windows, and building on existing COD components, the proposed approach provides a great user experience and is significantly simpler to build than a drag-and-drop interface. This significantly reduces implementation time.</p> <p>Following discussion with jredding, we decided <strong>the workflow would be modified roughly in the following ways</strong> (We intend to do more requirements gathering to clarify the needs here, and also <strong>we will produce an updated flow diagram and wireframe</strong>):</p> <p>- Eliminate "Add a BoF" links. Instead if a user has not submitted a BoF already, "Schedule a BoF" links would go to the same modal window which would instead display the node/add/bof form with the scheduling information prepopulated and a note prompting the user that the BoF isn't scheduled until they've clicked "Save and schedule" and see a confirmation of scheduling</p> <p>- Allow users to specify a BoF length greater than one timeslot: If a second consecutive timeslot is available, users can schedule the same BoF to be &gt; 1 timeslot long.</p> <p>Session &amp; BoF validation:<br> The COD Session module already has validation when attempting to schedule a session. We anticipate different validation on scheduling of BoFs vs sessions.</p> >>> [!note] Pre-migration files - [bof-scheduler-tool.pdf](https://www.drupal.org/files/issues/bof-scheduler-tool.pdf) >>>