## Summary Set up a shared **AI Marketing Initiative** Google Calendar so events, webinars, and sprint ceremonies are visible to the whole team in one place. Action item from the 2026-07-09 planning meeting with Paul Johnson ("Jeremy todo!"). ## Work Track AI Marketing ## Context / Background In the 2026-07-09 meeting, the roadmap / coordination discussion surfaced the need for a single shared calendar. Events and webinars are currently tracked ad hoc; a shared calendar gives contributors one source of truth for what is coming up and when sprint ceremonies happen. Known items to seed the calendar: - **Webinars:** imageX (September), DB Schenker (next) - **Events:** Rotterdam, Paris 2026 (Acquia sponsors), London 2, possibly NY3 - **Sprint ceremonies:** Sprint retro (14.07 16:00 UTC), Sprint 7 Review & Sprint 8 Planning (20.07) ## Calendar **Subscribe (Abo):** <https://calendar.google.com/calendar/u/0?cid=Y18wMTQzNDljNWQ4NTU5MjM5NGU0ZDZiNWU2NDc3NmZmMzdlYWNmMjU3MDkwMDA1OGY0NmY1NTY4ZjExYTlhYTJlQGdyb3VwLmNhbGVuZGFyLmdvb2dsZS5jb20> Access is granted **per person** — the calendar is shared with named Google accounts and with `ai-partners-general@association.drupal.org`. It is deliberately **not** published publicly, so it stays out of Google search results, and the subscribe link above only resolves once you have been granted access. To subscribe: 1. Ask @jjchinquist to add your Google account under the calendar's *Share with specific people or groups*. 2. Accept the invitation email Google sends you. 3. Open the subscribe link above to add the calendar to your own Google Calendar. Google's own instructions: [Subscribe to someone else's calendar](https://support.google.com/calendar/answer/37100). **Admin note (for whoever maintains sharing).** This is a *secondary* calendar (id `c_0143…@group.calendar.google.com`). Granting external accounts anything above "See only free/busy" requires the Workspace-level setting at **Apps → Google Workspace → Calendar settings → General**, *not* the Sharing settings page — that page only governs primary calendars and has no secondary-calendar entry. Raising the org policy unlocks the per-person dropdowns but does not upgrade shares that already exist; each one still has to be changed by hand. ## Timeline Milestones grouped by the DrupalCon they feed. Note the repeating pattern per cycle: working group defined, materials completed, Driesnote, announcements. _Red bars = DrupalCon anchor events; blue bars = webinars/standalone events; diamonds = milestones._ ```mermaid gantt title AI Marketing Initiative - Campaign Timeline dateFormat YYYY-MM-DD axisFormat %b %y section Rotterdam Working group defined :milestone, r1, 2026-09-01, 0d Content freeze, new Drupal.org :milestone, r2, 2026-09-15, 0d Driesnote materials done :milestone, r3, 2026-09-25, 0d Video interviews :milestone, r4, 2026-09-28, 0d DrupalCon Rotterdam :crit, active, r5, 2026-09-28, 2026-10-01 Enterprise AI Summit :milestone, r6, 2026-09-28, 0d Developer AI Summit :milestone, r7, 2026-09-28, 0d Splash Awards Intl :milestone, r8, 2026-09-28, 0d Driesnote :milestone, r9, 2026-09-29, 0d AI announcements :milestone, r10, 2026-09-30, 0d Drupal in a Day :milestone, r11, 2026-10-01, 0d Video interview clips :milestone, r12, 2026-10-05, 0d Webinar, Rotterdam news :milestone, r13, 2026-10-08, 0d Drupal Forge demos :milestone, r14, 2026-10-08, 0d section Orlando Working group defined :milestone, o1, 2027-03-02, 0d DrupalCon Orlando :crit, active, o2, 2027-03-22, 2027-03-25 Driesnote :milestone, o3, 2027-03-23, 0d section Other Case studies live :milestone, x1, 2026-08-14, 0d Webinar, ImageX :active, x2, 2026-09-17, 0d AI 1.5.0 release :milestone, x3, 2026-09-21, 0d Webinar, DB Schenker :active, x4, 2026-11-12, 0d AI Summit Paris :active, x5, 2026-12-01, 0d EU OSS Week + FOSDEM :active, x6, 2027-01-30, 2027-02-02 ``` ## Tasks - [x] Create the "AI Marketing Initiative" shared Google Calendar - [x] Seed known events, webinars, and sprint ceremonies - [x] Set appropriate sharing/permissions for the team - [x] Document the subscribe how-to, access model, and roadmap in the repo (`docs/roadmap-and-calendar.md`, linked from README; branch `227-roadmap-calendar-doc`) - [x] Publish the subscribe/share link to the team (Nuclino / meta ticket) ## Acceptance Criteria - A shared Google Calendar exists and is populated with the known upcoming events and ceremonies. - Team members can view (and subscribe to) the calendar via a shared link. - [x] The subscribe how-to and per-person access model are documented in the repo and linked from the README. ## AI Usage - [x] AI Assisted Issue — This issue was generated with AI assistance, but was reviewed and refined by the creator.