> [!note] Migrated issue > > <!--Drupal.org comment--> > > <!--Migrated from issue #3585985.--> > > Reported by: [pdjohnson](https://www.drupal.org/user/72810) \[Tracker\]\ **Update Summary:** \[One-line status update for stakeholders\]\ **Check-in Date:** MM/DD/YYYY\ **Additional Collaborators:** \ _Metadata is used by the _[_AI Tracker._](https://www.drupalstarforge.ai/ "AI Tracker")_ Docs and additional fields _[_here_](https://www.drupalstarforge.ai/ai-dashboard/docs "AI Issue Tracker Documentation")_._\ \[/Tracker\] ### Problem/Motivation We have booked a booth at The AI Summit London, we need to organise. FreelyGive; 1xINTERNET; Dropsolid; Pantheon are funding the presence. ### Proposed resolution ### Target date or deadline ### Remaining tasks 1. [~~Create Root Folder~~](https://drive.google.com/drive/folders/1ivCTzMLGFsDzkA6_jpxfvyqMk9Ebjhiw) 2. ~~Create channel for the sponsors on slack~~ 3. [~~The AI Summit London - Briefing for sponsors~~](https://www.drupal.org/project/ai_initiative/issues/3586040) 4. ~~Gather emails from all main contacts at sponsors~~ 5. [Arrange the design of the booth and send to the organisers](https://www.drupal.org/project/ai_initiative/issues/3586251) 6. [Prepare imagery to support promotion of the event](https://git.drupalcode.org/project/ai_initiative/-/work_items/3585956) 7. [Create a landing page](https://git.drupalcode.org/project/ai_initiative/-/work_items/3586408) 1. Let the Drop Times know 2. Promote on Drupal and DA LinkedIn 3. Email the DA list 4. Let the Drupal podcasters know 5. Email previous attendees (2025) 8. Call a meeting of the sponsors to agree the positioning of Drupal AI at the event, set expectation upon them to promote, agree how leads and follow ups are to be managed 9. Require the sponsors to promote the event attendance 10. Agree who is planning on attending this event - Currently we have 2 Complimentary Delegate Passes and 6 Booth Staff Passes. 11. confirm furniture if required (only available tables £180.80 each) 12. confirm AV bookings (Desktop screens; standing screens; wall mounted screens) 13. Deliveries: Organisers will only accept items at venue if they receive it on the 29th May 14. IF we are having a TV prepare video 15. Organise Drupal branded T-shirts / tops 16. Write blog post about the attendance 17. Schedule social media posts - focus on key messaging 18. Prepare follow ups